General Data Protection Regulation
- May 2018
( GDPR )
Chadderton Park Sports Club ("we", "our", "us")
take your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal
information we collect from you. We are the data controller, responsible
for the processing of any personal data you give us. We take reasonable
care to keep your information secure and to prevent any unauthorised
access to or use of it.
What personal data we hold on you
Personal data means any information about an individual from which
that individual can be identified.
We collect, use, store and transfer some personal data of our participants
[and their parents or guardians], and other Club members.
You provide information about yourself when you register with the
Club, and by filling in forms at an event or online, or by corresponding
with us by phone, e-mail or otherwise.
The information you give us may include your name, date of birth,
address, e-mail address, phone number, gender, and the contact details
of a third party in the case of emergency. We may also ask for relevant
health information, which is classed as special category personal
data, for the purposes of your health, wellbeing, welfare and safeguarding.
Where we hold this data it will be with the explicit consent of
the participant or, if applicable, the participant’s parent or guardian.
Where we need to collect personal data to fulfil Club responsibilities
and you do not provide that data, we may not be able honour or administer
Why we need your personal data
We will only use personal data for any purpose for which it has
been specifically provided.
The reason we need participants’ and members’ personal data is
to be able to run the sports club and arrange matches; to administer
memberships, and provide the membership services you are signing
up to when you register with the club. Our lawful basis for processing
your personal data is that we have a contractual obligation to you
as a participant or member to provide the services you are registering
We have set out below, in a table format, a description of all
the ways we plan to use your personal data, and which of the legal
bases we rely on to do so. We have also identified what our legitimate
interests are where appropriate.
Purpose/ Processing Activity
Processing membership forms and payments/ subs
Sending out match or Club information and updates
Sharing data with coaches, managers or officials to run training
sessions or enter events
Sharing data with leagues we are in membership of, county associations
and other competition providers for entry in events
Sharing data with committee members to provide information about
club activities, membership renewals or invitation to social events
Sharing anonymised data with a funding partner as condition of grant
funding e.g. Local Authority The Club has a legitimate interest
to run the organisation efficiently and as it sees fit. Application
for funding is a purpose that benefits the Club, participants and
Publishing match and league results Consent. We will only publish
your personal data in a public domain, including images and names,
if you have given your consent for us to do so. In the case of children
under the age of 13 then only with written consent of parent/guardian
Sending out marketing information such as newsletters and information
about promotions and offers from sponsors Consent. We will only
send you direct marketing if you are an existing member, participant
or other associated individual and you have not previously objected
to this marketing, or, you have actively provided your consent.
To ensure we understand possible health risks Consent. We will only
process details on your medical history with your consent.
Who we share your personal data with
When you become a member of the Club, your information, if you are
a coach or volunteer will be or if you are another participant may
be (depending upon which league(s) your team plays in) entered onto
the Whole Game System database, which is administered by the FA.
We also pass your information to the County FA and to leagues to
register participants and the team for matches, tournaments or other
events, and for affiliation purposes.
We may share your personal data with selected third parties, suppliers
and sub-contractors such as referees, coaches or match organisers.
Third-party service providers will only process your personal data
for specified purposes and in accordance with our instructions.
We may disclose your personal information to third parties to comply
with a legal obligation; or to protect the rights, property, or
safety of our participants, members or affiliates, or others.
The Club’s data processing may require your personal data to be
transferred outside of the UK. Where the Club does transfer your
personal data overseas it is with the sufficient appropriate safeguards
in place to ensure the security of that personal data.
Protection of your personal data
We have put in place appropriate security measures to prevent your
personal data from being accidentally lost, used or accessed in
an unauthorised way, altered or disclosed.
How long we hold your personal data
We keep personal data on our participants and members while they
continue to be a participant or member or are otherwise actively
involved with the Club. We will delete this data 10 years after
a participant or member has left or otherwise ended their membership
or affiliation, or sooner if specifically requested and we are able
to do so. We may need to retain some personal data for longer for
legal or regulatory purposes. The personal data that is stored on
you review that policy together with this notice. If you would like
your personal data to be deleted from Whole Game System then please
Your rights regarding your personal data
As a data subject you may have the right at any time to request
access to, rectification or erasure of your personal data; to restrict
or object to certain kinds of processing of your personal data,
including direct marketing; to the portability of your personal
data and to complain to the UK’s data protection supervisory authority,
the Information Commissioner’s Office about the processing of your
As a data subject you are not obliged to share your personal data
with the Club. If you choose not to share your personal data with
us we may not be able to register or administer your membership.
We may update this Privacy Notice from time to time, and will inform
you to any changes in how we handle your personal data.
If you have any questions about this Privacy Notice then please
contact our Player Registration Secretary- Jason Trickett
Jason's mobile : 07941 958929
If you have any breach of data please contact Jason Trickett immediately,
Jason will investigate all incidents with the help of the clubs